PODCAST: Pre-planning your event to ensure efficiencies and success

For event organisersPlanning
Written By Cristy Houghton

The pre-planning stage is the golden nugget that all event committees need – a way to systemise their event and create plans and processes that will empower the team.

This stage is the most critical in terms of being more efficient and reducing unnecessary pressure and stress.

Setting milestones, deadlines and key dates for the overarching event plan allows you to better delegate tasks and reduce the stress for all committee members. Stop overloading your mind and document the process!

5 steps for pre-planning events

In this episode, Linda shares practical tips and advice on how to effectively pre-plan for your event to save time and stress in the entire planning process based on these 5 steps:

  1. Setting up the overarching event planning timeline

  2. Updating your strategic and operations plan

  3. Ensuring you have the appropriate team within your committee and equipping them with the tools they need to get on with their job

  4. Setting up efficient and effective meeting processes

  5. Setting up online collaboration systems

Highlights

2:05     The 5 steps of event pre-planning

2:50     Step 1: Your 12-month planning timeline - the executive group’s Bible

4:11     Step 2: Using your strategic & operations plan

5:24     Step 3: Ensuring you have the appropriate team within your committee and equipping them with the tools they need

6:08     The most effective event committee structure

7:09     Step 4: Setting up efficient and effective meeting processes

8:37     Communication methods for the committee

9:49     Setting up effective online collaboration and record-keeping systems

11:11   Setting up efficient communication systems

11:35   Setting up email addresses

11:56   Setting up a mobile phone

12:13   Setting up a shared calendar

12:38   Setting up an online discussion board

13:19   Where to find DIY tools and templates for pre-planning – and how to get them for free

ONLINE TRAINING MODULE: Take the stress out of Event Planning

Learn event planning skills in our online training program with

  • Training video

  • Supporting resources, tools & templates to help you action learnings

  • Successful case studies and examples to highlight how others do it

  • Links to further supporting readings, podcasts and blog articles to extend your knowledge

  • Access to Q&A sessions to allow for further discussion on the topic


Lesson 1: Stop overloading your mind; it's time to document!

Lesson 2: Is your team driving the same bus?

Lesson 3: No more death by meetings

Cristy Houghton

Cristy's unique career has taken her from country NSW to the city lights of Clarendon Street South Melbourne and back again. With an early career in radio as a copywriter and creative strategist, she is now a Jill of all trades as a graphic designer, website builder, blog writer, video editor, social media manager, marketing strategist and more. 

In fact, give her any task and this chick will figure out how to do it! Go on, we dare you!

No, really, we DARE you!!

Cristy has won two Australian Commercial Radio Awards (ACRAs) for Best Ad and Best Sales Promotion, and even has an 'Employee of the Year' certificate with her name on it.

Cristy and her husband James have traveled extensively through Russia, China and South East Asia, and have two fur-babies, Sooty (cat) and Panda (puppy). Cristy loves drinking coffee, meeting people to drink coffee, coffee tasting and coffee flavoured cocktails. She also enjoys road trips, TED Talks and watching cat videos on youtube.

http://www.embarketing.com.au
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